Privacy policy

Who We Are

The Brownlee Foundation (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explain why and when we process your personal data.

The Brownlee Foundation’s registered address is 1 London Road, Ipswich, IP1 2HA. We are a registered charity under charity number 1166638 and we are a company registered in England and Wales under company number 09362584. We are registered on the Information Commissioner's Office Register; registration number ZA439662, and act as the data controller when processing your data. Our designated Data Protection Officer/Appointed Person is Chris Smith, who can be contacted at 1 London Road, Ipswich, IP1 2HA.  Email: Chris@gmsfc.co.uk

Information That We Collect

The Brownlee Foundation processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in anyway, other than as specified in this notice.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • ‍Identity Data - Includes first name, last name, name of school.
  • Contact Data - Includes email address and telephone numbers.‍
  • Technical Data - Includes internet protocol(IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.‍
  • Profile Data - Includes your username and password, preferences, feedback and survey responses.‍
  • Usage Data - Includes information about how you use our website, products and services.‍
  • Marketing and Communications Data - Includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

How we collect that Information:

We use different methods to collect data from and about you including through:

Direct interactions. You may give us your Identity / Contact data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

  • apply for our products or services
  • create an account on our website
  • subscribe to our service or publications
  • request marketing to be sent to you
  • give us some feedback or complete a survey

Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies.

Cookies.
Our website uses cookies. A cookie is a small text file stored in your computer containing text data. We use cookies for certain functions to improve the usability of the website. However, enabling cookies in your web browser is necessary if you wish your selections to be remembered for future visits on the same computer. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. For more information about cookies and instructions on how to adjust your browser settings to restrict or disable cookies, see the IAB website at www.allaboutcookies.org. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information regarding cookies and our website, please read our cookie policy here.

Third parties or publicly available sources.
We may receive personal data about you from various third parties, including technical data from the following parties:

  • analytics providers [such as Google based outside the EU]
  • advertising networks [such as Google based outside the EU]
  • search information providers [such as Google based outside the EU].

Third-party links.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

How We Use Your Personal Data (Legal Basis for Processing)

The Brownlee Foundation takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time. The purposes and reasons for processing your personal data are detailed below: -

 

Purpose/Activity Type of data Lawful basis for processing including basis of legitimate interest
To perform our services to you including: · Identity
· Contact
· Marketing and Communications		 · Performance of a contract with you
Registering you for events
Sending out key information related to events		 · Identity
· Contact
· Marketing and Communications		 · Performance of a contract with you
To manage our relationship with you which will include: · Identity
· Contact
· Profile
· Marketing and Communications		 · Performance of a contract with you
· Necessary to comply with a legal obligation
· Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)
Notifying you about changes to our terms or privacy policy
Asking you to leave a review or survey		 · Identity
· Contact
· Profile
· Marketing and Communications		 · Performance of a contract with you
· Necessary to comply with a legal obligation
· Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)
To enable you to complete a survey · Identity
· Contact
· Profile
· Usage
· Marketing and Communications		 · Performance of a contract with you
· Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) · Identity
· Contact
· Technical		 · Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganization or group restructuring exercise)
· Necessary to comply with a legal obligation
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences · Technical
· Usage		 Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about goods or services that may be of interest to you · Identity
· Contact
· Technical/Usage
· Profile		 Necessary for our legitimate interests (to develop our products/services and grow our business)

Your Rights

You have the right to access any personal information that The Brownlee Foundation processes about you and to request information about: -

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly from you, information about the source

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

Sharing and Disclosing Your Personal Information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.

Safeguarding Measures

The Brownlee Foundation takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place.

Transfers Outside the EU (if applicable)

The Brownlee Foundation utilise some products or services (or parts of them) that may be hosted/stored in non-EU countries, which means that we may transfer any information which is submitted by you through the website outside the European Economic Area ("EEA") for the below purposes: -

Google, Dropbox, Website hosting etc

Therefore, when you use our website/send us an email etc, the personal information you submit may be stored on servers which are hosted in non-EU countries. Where this is the case, we will take steps to ensure that those providers use the necessary level of protection for your information and abide by strict agreements and measures set out by The Brownlee Foundation to protect your data and comply with the relevant data protection laws.

Consequences of Not Providing Your Data [if relying on statutory/contractual requirement basis]

You are not obligated to provide your personal information to The Brownlee Foundation, however, as this information is required for us to provide you with our services and legitimate interests, we will not be able to offer some/all our services without it.

Legitimate Interests [if applicable]

As noted in the ‘How We Use Your Personal Data’ section of this notice, we occasionally process your personal information under the legitimate interests’ legal basis. Where this is the case, we have carried out a thorough Legitimate Interests’ Assessment (LIA) to ensure that we have weighed your interests and any risk posed to you against our own interests; ensuring that they are proportionate and appropriate.

How Long We Keep Your Data

The Brownlee Foundation only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. The personal information submitted will be retained for a minimum of 5 years or until the Brownlee Foundation no longer offers its events service after which time it will be destroyed. Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.

Lodging A Complaint
The Brownlee Foundation only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

The Brownlee Foundation

Mr Chris Smith
1 London Road
Ipswich
IP1 2HA
01473 229800

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